Special Event Permit Application

WHAT IS A SPECIAL EVENT?

A Special Event is the use of a park or park area which constitutes one or more of the following: (a) large or special use of an area or facility; (b) creates a special demand for park services such as parking, cleaning, power or water; (c) requires coordination so that other users can coexist without disruption; and (d) which constitutes a commercial use.

Special event permits may be required under the following conditions:

• Gatherings/events that involve a large group of people (compared to the usual occupancy of the site) in the public right-of-way (park, street etc.)
• Are advertised to the public and do not occur regularly on the site
• Creates a significant public impact on public property or City-owned easements
• Use of sound amplifying device
• Use of public personnel or resources for emergency response or any combination of these
• Impacts normal vehicle and pedestrian traffic
• Events held on private property which affect or impact the City, surrounding public or private property, or which may involve an improper use of the property under the City ordinances such as zoning restrictions, noise restrictions, temporary portable sign permits etc.
• Special Event fees may apply.

Permit Application Requirements

Special Events require a permit issued by the City. Additional documents which may also be required:

• Certificate of Insurance: If using city streets, curb or parking lane, sidewalks, rights-of-way, or city facilities or property (minimum $2 million per occurrence & $2 million aggregate);
• Traffic Control Plan
• Park/Shelter Reservation Form:  Event is to be held at City Park;
• Oregon Liquor Control Commission (OLCC) Permit: If alcohol use is planned for your Special Event, submit OLCC permits with your application.
• Temporary Restaurant License & Food Handler Certificate: For any food service establishment in the street, public right-of-way, and City facility.

SPECIAL EVENT PERMIT APPLICATIONS ARE DUE A MINIMUM OF 45 DAYS PRIOR TO EVENT. All documents must be received within 14 days of the event.